Digital workerIntake Agent

Buy differently.

People say what they need, and digital workers make it happen.

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See it at work

It has never been easier to buy

Your requester says what they need, in Teams or inside your P2P. A digital worker does everything underneath.
  • Plain language in, a complete requisition out: category, GL code, cost center and supplier record worked out for them
  • Reads the quote they attach and pulls out the line items, pricing, supplier and payment terms
  • Finds the catalog item or contract you already have and steers the request to the price you negotiated
Illustration: a conversation in Teams. Maya asks for an agency for a rebrand and attaches the quote, the Intake Agent drafts the request from it and asks whether to raise it, she says yes, and the agent confirms the requisition is raised and already checked against policy

Digital workers get it right up front

Most requisitions get sent back for a code, a supplier record or a missing quote. A digital worker gets it right before it lands in your system, then hands it straight on.
  • Checked against your policies before the draft is even created, so the requisition is right when it lands
  • The buying route worked out up front from your category strategy: catalog, existing contract, or a new purchase to negotiate or compete
  • Lands in your approval flow clean, where the digital workers that check, negotiate and source pick it up, with nobody re-keying it
Illustration: a request put right before it is raised. Tom asks for forty laptops from the supplier he usually uses. The Intake Agent replies that the supplier is not approved for IT hardware, that Comtek is on a framework with negotiated prices, and that it has drafted the order at the framework price, delivered and coded correctly, inside policy, ready to raise

Handed to digital workers that buy everything

The Intake Agent raises the request. Digital workers check it, source it, negotiate it, order it.
  • The Alignment Agent checks it against every policy the moment it lands
  • One supplier? The Single-Source Negotiation Agent negotiates price and payment terms before the PO. Several? The Tactical Sourcing Agent runs the competition
  • Complex, high-value buys go to the Advanced Sourcing Agent, with your buyer leading
Illustration: a thread of updates on one request. The Intake Agent raises it at 10:02, the Alignment Agent reports it checked and a payment term corrected with the requester at 10:03, the Single-Source Negotiation Agent reports a lower price on Net 60 from the single-source supplier at 10:41, and the purchase order is raised at 10:42 with the requester told

Fits the way your people already ask

Wherever a request starts, the same digital worker picks it up. Nothing for requesters to install, nothing new to learn.

In Teams
Requesters ask where they already work, in a chat
The supplier's quote attached in the same thread
Pactum digital workers do the work, right there in Teams
In your P2P
The same digital worker, embedded where the requisition lives
Catalogs, contracts and supplier records read live
The requisition lands as a complete, coded draft
Either way
Plain language in, a coded requisition out
Checked against your policies before it is created
Picked up by the digital workers that check and buy

Meet the rest of the team

Digital workers that take a request from the first word to the commercial outcome. Same rulebook, same audit trail.

  • Every request

    Alignment Agent

    Turns your policies and strategy into one rulebook, checks every request against it and gives every digital worker its rules.

    Alignment Agent
  • Single source

    Single-Source Negotiation Agent

    Negotiates every single-source requisition before the PO exists, for better price, payment terms and working capital.

    Single-Source Negotiation Agent
  • The whole team

    Autonomous Indirect Procurement

    Every digital worker, from the first word of a request to the commercial outcome, working from one rulebook.

    All digital workers

Stop making your people fill in requisitions.

See the Intake Agent turn a request in plain words into a requisition your buyers never have to touch.

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Frequently asked questions about the Intake Agent

What is the Pactum Intake Agent?

The Intake Agent is a Pactum digital worker that turns a request in plain words into a complete, correctly coded requisition. People ask for what they need in Microsoft Teams, Coupa or SAP Ariba. The agent works out the category, GL code, cost center and supplier record, and checks the request against your policies before it is raised.

Can employees raise purchase requests in Microsoft Teams?

Yes. A requester describes what they need in a Teams chat and attaches the supplier's quote in the same thread. The Intake Agent drafts the request, asks them to confirm and raises it. There is nothing for requesters to install and nothing new to learn.

How does an AI intake agent cut rejected requisitions?

Most requisitions get sent back for a code, a supplier record or a missing quote. The Intake Agent gets those right before the requisition exists. It reads the attached quote, pulls out the line items, pricing and payment terms, and steers the request to the catalog item or contract price you already negotiated.

How is this different from an intake form or workflow tool?

An intake form collects the request and routes it to a queue. Someone still has to code it, check it and buy it. The Intake Agent works out the coding itself, checks policy up front, picks the buying route from your category strategy and hands the request to the digital workers that negotiate and source it.

Does the Intake Agent replace our P2P system?

No. Coupa or SAP Ariba stays the record. The Intake Agent runs inside your P2P system, reads your supplier records live and, in Coupa, your catalogs and contracts too, and sends a complete, coded requisition into your existing approval flow. See what runs where.

What happens after the Intake Agent raises a request?

The Alignment Agent checks it against every policy. A single-source request goes to the Single-Source Negotiation Agent, which negotiates price and payment terms before the PO. Several possible suppliers means the Tactical Sourcing Agent runs a competition. Complex, high-value buys go to the Advanced Sourcing Agent, with your buyer leading.